Thursday, 20 November 2025
Summit: 9.00 am - 6.00 pm Exhibition: 10.00 am - 6.00 pm
Exhibitor Access from 9.00 am
Friday, 21 November 2025
Summit: 9.00 am - 4.00 pm Exhibition: 10.00 am - 4.00 pm
Exhibitor Access from 9.30 am
Event Info
Key Dates & Times
Tuesday, 18 November 2025 - Move In
TBC
Wednesday, 19 November 2025 - Move In
TBC
Thursday, 20 November 2025 - Show Day
TBC
Friday, 21 November 2025 - Show Day
TBC
Tuesday, 18 November 2025
(Contractor Stand Builders)
12.00 pm - 10.00 pm Space Only Stands
Wednesday, 19 November 2025
(All Exhibitor Access)
7.00 am - 8.00 pm All exhibitors (Space Only & Shell Scheme) No deliveries of stock prior to 7 am.
Please click here for the Delivery Label & Logistics Procedures
Friday, 21st November 2025
(Display and Merchandise Pack Down for Exhibitors)
*5.30 pm - 10.00 pm
IMPORTANT: Displays should NOT be dismantled or merchandise removed before the official closing of the Expo at 5.00 pm on Friday, 21 November 2025. *If you have a custom stand display, please advise your stand builder that access to dismantle stands will not be available before the loading dock opens. This will be approximately 45 minutes to an hour after the expo closes.
Saturday, 22 November 2025
7:00 am - 2:00 pm
All freight and stand build materials must be collected or removed by 2:00 pm on Friday, 25 July 2025.
IMPORTANT: Any remaining merchandise should be placed in the centre of your stand, well clear of the stand walls, and clearly labelled.
Exhibitor Deadlines (Due Dates)
Task 1 - Edit Profile Page
Deadline 20 August 2025
Task 2 - Your Company Logo
Deadline 20 August 2025
Task 3 - Exhibitor Badges / ID
Deadline 30 October 2025
Task 4 - Digital Solutions & Privacy Requirement
Deadline 30 October 2025
Task 5 - WH&S Agreement
Deadline 30 October 2025
Task 7 - Stand Declaration
Deadline 30 October 2025
Task 8 - Stand Build Services (Fascia, Power, AV, Furniture)
Deadline 30 October 2025
Task 9 - Move-In Details
Deadline 30 October 2025
Task 6 - Public Liability Insurance
Deadline 30 October 2025
Task 10 - Freight and Logistics Services (Transport and Forklifting)
Deadline 30 October 2025
Task 11 - Promotional Opportunities and Stand Upgrades
Deadline 30 October 2025
Task 12 - Additional Hire and Services
Deadline 30 October 2025
Exhibitor Hub Login Details
To complete your tasks, you need to be logged in to the Exhibitor Hub - please use the My Tasks / Exhibitor Hub button on the top right corner of the page.
If you do not know your login details, please contact the team:
Asia-Pacific Hydrogen
+61 2 8329 0945 / 1800 571 960
[email protected]
Event Team
For all exhibitor and event enquiries, please reach out to our Customer Service team below via phone or email. Your enquiry will be directed to the correct department.
Customer Service Team
+61 2 8329 0945 / 1800 571 960
[email protected]
Elliot McGinn
Director
Christopher Imhoff
Account Manager
Lara Hearfield
Senior Event Producer
Grace O'Hara
Event Production Executive
For enquiries regarding your stand build and move-in/out, please reach out to our Operations team below. Please do not contact the Operations team for any enquiries outside of these.
Brad Wheeler
Senior Operations Manager
02 9422 2581 | 0420 944 341 [email protected]
Lily Nutting
Operations Manager
02 9422 2390 [email protected]
Dina Ahmad
Marketing Manager
Chloe Davis
Conference Producer
Catalina Zulianito
Conference Manager
Samantha Martin
Exhibition Director
Admission / Exhibitor ID
Asia-Pacific Hydrogen Summit & Exhibition is a trade-only event, with free admission to all trade industry personnel. All visitors are required to register prior to entry by either pre-registering or registering onsite.
Industry/Trade Visitors
Visitor badges must be worn at all times. Your customers can pre-register at https://www.world-hydrogen-summit.com/asia-pacific/en-gb.html. Registration will go live in TBC.
To apply for exhibitor badges, please go to Task 2 on the Tasklist.
Everyone working on your stand requires an exhibitor badge during move-in, show days, and move-out, and they must be visible to gain access to the exhibition. Please ensure Task 3 is completed by the due date to order your staff badges for your stand. Your badge will be available for collection from the Customer Service Desk during Move-In.
PLEASE NOTE:
- There is a maximum number of badges allowed depending on your stand size. Please see Task 2 for more details.
- Badges are not transferable between staff.
- Exhibitor badges will NOT be mailed to you in the post prior to the event.
- You must use a unique email address per person.
- All badges must have a full first and last name. Blank or use of an initial will not be accepted.
- It is required that all exhibitors have their exhibitor badge before entering the show floor. Exhibitor badges are available from the APHY customer service desk in the concourse.
- Exhibitors who have engaged a stand builder to construct their stand, please make them aware of entry access control measures to access the exhibition floor. These measures will be communicated via the stand approval process. You do not need to organise exhibitor badges for your contractor.
What's On
Please see our website to check out some of the key features at Asia-Pacific Hydrogen Summit & Exhibition this year. Be sure to check out our website closer to the event for details of programs and timetables.
Venue & Surrounds
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Move-in days: Tuesday 18th - Wednesday 19th November
Exhibitor parking at the ICC can be validated for $25 at the venue customer service desk, located on Level 2, outside Hall 4.
Show Days: Thursday 20th - Friday 21st November
Exhibitor Parking at Harbourside can be validated for $20 at the Asia-Pacific Hydrogen Summit & Exhibition customer service desk, located on Level 4, Hall 5 Foyer. PLEASE NOTE: The ICC does not validate exhibitor parking on either show day (Thursday 20th - Friday 21st November).
Move Out: Saturday 22nd November
Exhibitor parking at the ICC can be validated for $25 at the venue customer service desk, located on Level 2, outside Hall 4.
Take advantage of the exclusive rates negotiated by our travel and accommodation partner, Ozaccom.
Click the button below to see the latest accommodation deals for this event or contact them at +61 (0) 7 3854 1611 or [email protected]